General Manager of the Secretariat of the
Danish-American Chamber of Commerce in New York
– Part Time –
The Danish American Chamber of Commerce in New York (DACC), a not-for-profit corporation, exists to further the business interests of its members and to help promote business relations between Denmark and the United States.
We are currently looking for a part-time general manager for our Secretariat, effective as soon as possible.
The position is part-time, estimated at 40+ hours per month on an annualized basis, and offers mostly home-based work where you will perform an ever-changing, wide variety of functions. You will gain exposure to representatives of a wide range of U.S. and Danish organizations, other chambers of commerce, and companies.
Duties & Responsibilities
Front Office communications: Opening, sorting, and answering incoming regular mail, email, and voice mail; Compilation and writing of monthly newsletters in English; Social media marketing
Membership Management: Maintaining memberships through our CRM system Wild Apricot.
Event Management: Crafting and sending out invitations, accepting RSVPs, and other correspondence using MailChimp and Eventbrite, as well as practical on-the-ground assistance leading up to DACC events and functions. Assistance during events, e.g. setting up facilities for presentation, and catering, etc. DACC currently has about one monthly event on average. The DACC Christmas Luncheon/Annual Membership Meeting at the Harvard Club is our principal event of the year and requires a fair amount of preparation and coordination. Over time, DACC is looking to increase the number of events.
Financial Management and Bookkeeping in QuickBooks and reconciliation of financial records, handling of invoices, administration of PayPal, Stripe, and bank accounts, etc. DACC will not require actual accounting or audit services but some cooperation and coordination between the Secretariat and DACC’s auditor/accountant and DACC’s Treasurer will be expected.
Website Management, including basic maintenance and updates of the DACC website run on Squarespace. Maintenance functions requiring more advanced technical expertise may be outsourced as necessary.
Board Meetings: Participation in board meetings (four times a year), taking, proofreading and distributing minutes of the meetings.
You will be expected to provide your own computer, internet connection, and any paraphernalia normally associated with an outsourced function.
You will generally be able to plan and schedule your work but, as social functions and board meetings will most often require evening work, flexibility will be expected.
You will have excellent spoken and written English (Danish is not an absolutely requirement, but preference will be given to Danish-speakers). Prior experience in a secretariat function is desirable. Knowledge related to updating websites (e.g. SquareSpace or general HTML), as well as Word, Excel, PowerPoint and the systems listed in the job description above are necessary.
You will operate as an independent contractor from your home office – and will neither be an employee or an agent of the DACC nor receive any employment benefits. You must have valid U.S. residency and work permit. The DACC will not be able to provide a work visa. It is preferable if you were centrally located in New York City.
Compensation will be $2,000 per month.
How to Apply
Please apply by sending an e-mail in English to:
Subject line: Application for General Manager of Secretariat
Deadline: October 19, 2018